Executive Assistant and Special Projects Coordinator

Join our fast-paced, award-winning political media firm as an Executive Assistant and Special Projects Coordinator for the pivotal 2026 election cycle. This position will provide scheduling and executive support to multiple A|L Media Partners and drive various operational projects across the organization. This position is remote and open to qualified candidates anywhere in the U.S. This is a contract position through November 2026.
 

Key Responsibilities:

• Proactively manage complex calendars and demanding day-to-day schedules (including travel) for multiple A|L Media Partners. Exercise sound judgement to prioritize meetings based on client and business needs. Provide scheduling support to Partners on evenings and weekends (as needed).

• Collaborate closely with the other Executive Assistants to ensure seamless calendar alignment across Partner and client teams, proactively resolving any conflicts.

• Liaise between Partners and A|L staff, stakeholders, and clients to optimally coordinate meetings, travel, and engagements.

• Lead and support diverse organizational projects – including both ongoing and one-off initiatives – to meet firm objectives, enhance efficiency, and streamline operations.

• Support key operational processes, including contact records management, company subscriptions management, vendor coordination, and administration of the A|L internship program.

• Handle sensitive and confidential information with discretion and professionalism.

• Perform additional administrative and operational duties as necessary.

Skills & Qualifications:

• A detail-oriented self-starter who thrives in a dynamic, fast-paced environment.

• Exceptional organizational skills with the ability to manage multiple responsibilities simultaneously, rapidly prioritizing tasks based on importance and impact.

• Strong written and verbal communicator who can interface both internally and externally with clarity, confidence, and discretion.

• A collaborative team player capable of working effectively with a diverse group of senior leaders, clients, and colleagues.

• Prior experience or interest in politics, political campaigns, or government is a plus.

Benefits & Compensation:

• An annual salary of $45,000 to $50,000 depending on experience, through November 2026

• 401(k) with 3% employer contribution

• Healthcare, dental, and vision insurance offered

• Remote-friendly team with flexible working hours

• High-impact, fast-paced work that supports critical causes and campaigns